April 2009 

Alliance Deputy Executive (Research) meeting (Nairobi) 17-18 April. As part of their agenda the ADE will discuss all the issues they consider pertinent to the design of effective mock ups 

John McDermott (ILRI) 

Mega Program 'mock up' team meet in Nairobi (15-16 April) to start development.

The Strategy and Mega Program 'mock up' teams will deliver by the end of April an initial draft of the Strategy and of the three Mega Program 'mock ups' 

John McDermott

Joachim von Braun (IFPRI) and John McDermott (ILRI) 

Donor/Member Engagement Workshop (London) 29-30 April. Presentation and consultation on draft documents associated with the Fund Council and the Fund; Accountability Framework paper; Consortium; Strategy and Results Framework and Mega Programs

Jonathan Wadsworth 

Draft paper on options for the consortium architecture (teleconference) 6-8 April. This draft options paper will be used as a basis for consultations among Alliance members and Boston Consulting Group. Further input and feedback with CGIAR shareholders and stakeholders via email and on-line consultation in preparation for Donor/Member Engagement Workshop (London) and Alliance meeting (Rome).

Alliance Office 

May 2009 

Alliance Meeting (Rome) 11-13 May. This meeting is the first milestone in the Consortium planning process, as it will be the vehicle for the Alliance to make key strategic decisions about the Consortium constitution, including the Consortium Board and CEO, and the Strategy and Results Framework and Mega Programs 

Alliance Office

June 2009 

CGIAR Executive Council Meeting (Cali, Colombia) 4-5 June. At this meeting the ExCo members will be presented with the draft Fund operational procedures; the drafts of the Consortium constitution, the Consortium Board Charter and Terms of Reference for the Consortium CEO; SRF Progress report 3; the draft Accountability Framework, and the overall draft charter linking the Consortium and the operational procedures of the Fund 

CGIAR Secretariat 

With the ‘green light’ from ExCo the Alliance commences Phase 2 of the Consortium consultancy including evaluating the net cost impact of the new Consortium structure, drawing up an effective transition plan, and design and location of Consortium Office. Develop and submit a proposal for shared services.

Alliance Office

Alliance forms tripartite Consortium Board Search and Selection Committee (SSC) and identifies executive search consultant to assist the SSC.

Alliance Office 

Agreement on process to finalize the draft Consortium constitution

Alliance Office

‘Strategy’ team continues with analytical quantitative and qualitative work on the SRF and Mega Programs

ADE provide comments to the SRF progress report 3

Joachim von Braun (IFPRI)

The Fund Framework Document is revised in consultation with Advisory Committee

CGIAR Secretariat

Prototype performance contracts between Fund Council and Consortium developed

CGIAR Secretariat

Independent Task Group starts consultations on its proposal to the Transition Management Team on an Independent Science and Partnership Council (proposal due to TMT on 31 July)

Transition Management Team

July 2009 

The Consortium Board SSC seeks nominations for the Consortium Board.

Alliance Office

Accountability Framework further developed

Jonathan Wadsworth

Continuing series of consultations among members/donors on the 'enabling document' of the CGIAR Fund

CGIAR Secretariat

Draft Trust Fund proposal for the World Bank

CGIAR Secretariat

SRF technical review meeting (22-23 July). Meeting of the SRF team (end July)

Joachim von Braun (IFPRI)

August 2009

Discussions on prototype performance contracts between Fund Council and Consortium

Alliance & CGIAR Secretariat

Phase II report on Consortium performance management process (Consortium/Fund and Consortium/Lead Centre)

Alliance

Further refinement of the SRF & Mega Programs. Consultations begin with GFAR and others

Joachim von Braun 

September 2009 

Consortium Board Selection. Board nominations are closed and the Committee selects shortlist of Board nominees and starts interviews 

Alliance Office 

Penultimate draft of the Consortium constitution; report on Consortium Office composition, location and costs; Consortium costs assessment, and report on shared services submitted

Alliance Office

Review and consultation of Fund enabling document with members, stakeholders and Alliance

CGIAR Secretariat

Strategy team submits to the Alliance for its review and comment, a description of the Consortium portfolio of Mega Programs and the sketch of the Mega Programs within it. This will include a justification of the portfolio on the basis of the principles and criteria in the Strategy and a sketch of the substance proposed for each Mega Program.

Joachim von Braun 

October 2009 

Consortium Board interviews are completed and recommendations are made to the full Alliance 

Alliance Office 

Alliance Meeting (29-31 October). At this meeting the Alliance will select Inaugural Consortium Board members; agree on any non-binding recommendations to Inaugural Consortium Board, and discuss the consultancy report from Phase 2 and decide on its preferred option for recommendation to the Inaugural Board. The Alliance will review final draft of SRF and Mega Program and decide on its preferred initial portfolio of Mega Programs and prepare its recommendations to Inaugural Consortium Board. 

Alliance Office

Alliance reviews transition plan

Alliance Office

Centre Boards start getting legal advice and undertaking due diligence regarding ratification of Consortium constitution

CGIAR Centers

Fund Advisory Group-Alliance meeting

CGIAR Secretariat

Alliance Office

Informal consultation workshop with donors

Transition Management Team

Finalization of the Fund Framework Document by the Advisory Committee

CGIAR Secretariat

November 2009 

Alliance-donor meeting (1 November)

Alliance Office

Executive Council Meeting (2-3 November). At this meeting the Alliance will present the full draft SRF and Mega Programs, the penultimate draft Consortium constitution and other relevant Consortium documents

CGIAR Secretariat

Center Boards who have completed due diligence ratify Consortium constitution (or not). If due diligence not completed, Boards issue formal statement of support (or not) subject to completion of due diligence process. 

CGIAR Centers

December 2009 

CGIAR Business Meeting (1-2 December) and Inaugural Fund Council Meeting (3 December). The TMT will present the final transition arrangements/plans for approval. The Inaugural Fund Council Meeting signals the establishment of the CGIAR Fund. Fund Could and Fund Office established.

CGIAR Secretariat 

CGIAR Trust Fund established in the World Bank and Trust Fund agreements signed with donors. Fund Office functional with associated changes in the CGIAR Secretariat. 

CGIAR Secretariat 

Organization of the first Consortium Board meeting

Alliance Office

Compile feedback and make arrangements for draft SRF and Mega Programs that will be presented to Consortium Board

Alliance Office

2010

Activities (except for the Global Conference on Agricultural Research for Development) are still provisional and are dependent of progress made up to and including the Business Meeting

First meeting of Inaugural Consortium Board (date to be determined). Items for Inaugural Consortium Board attention will include finalisation of Consortium CEO Terms of Reference, agreement on location of Consortium Office and initiation of process to obtain legal status for the Consortium 

Alliance Office 

Alliance presents proposed Strategy and Results Framework and first portfolio of Mega Programs to Inaugural Consortium Board. Board feedback and requests for additional information will be used to finalise the draft Strategy and Mega Programs that will be presented at the Global Conference

Alliance Office 

Global Conference on Agricultural Research for Development (28 March-1 April 2009).

GFAR

Funders Summit (to be held following Global Conference on Agricultural Research for Development) will approve the Consortium’s Strategy and Results Framework.

Fund Office

Fund Council Meeting (mid-May 2010). Following establishment of modus operandi for handling Mega Programs, the first meeting of the Fund Council will consider Mega Programs for approval and funding

Fund Office